Commons Café is the exclusive caterer for the conference center. No outside food or beverages are allowed. Please see the Catering & Café page for more information on catering pricing and policies.
Room Fee: The room fee is charged per four hour unit (8 a.m. to noon, 1 p.m. to 5 p.m., or 6 p.m. to 10 p.m.). Any reservation spanning more than one unit (i.e., from 10 a.m. to 2 p.m.) will incur a full day charge. Please see the meeting Room Information & Rates page or UT Austin IDT Rate page for more information.
NOTE: Half-day room rentals are available Monday and Friday, all evenings and on Saturdays. Programs after 6 p.m. and on Saturdays incur additional staffing fees.
All audio visual equipment is provided by Commons Conference Center and supported by in-house staff
Staffing Fee: In addition to the room rental fee, a staffing fee of $40 per hour is charged to programs taking place after 6 p.m. Monday to Friday, and all programs on Saturday.
Weekend Custodial Fee: A fee of $175 is applied to all Saturday programs for after hours custodial services. An additional charge of $100 is vices is applied if the program is booked within ten days.
Date Change and Cancellation Fees: The following charges will be assessed for any room changes, date changes or cancellations
Catering orders cancelled less than three business days before the program start date will be charged 100% of catering charges
0 - 30 days before the program, a fee of 100% of room charges
31 - 90 days before the program, a fee of 50% of room charges
91 - 180 days before the program, a fee of 30% of room charges
Deliveries and Storage
Delivery of program materials is accepted during normal building hours, 8 a.m. to 5 p.m. Monday through Friday. Please see the Contact Us page for delivery address information.
Storage space for materials is available for a fee. Please call 512-471-5898.
Program contacts and exhibitors are responsible for scheduling pick up services.