Commons onsite Audio Visual Team offers a complete line of products and services to help make your meeting or event the most successful one yet! From fully integrated presentation systems to upgraded adjustable LED lighting, Commons can make each event memorable for all attendees. Complimentary wifi is available throughout the facility. Whether you are planning to meet in person or host a hybrid event, Commons Conference Center is able to assist with streaming and audio visual services. Support and services offered include:
- Facilitate scheduling Zoom/Teams sessions and breakout rooms for the event
- Organize virtual rehearsal with presenters
- Assisting presenters with presentation and AV issues during event
- On-demand recordings
Pricing
| Media Console: Height adjustable media desk with built in computer and monitor running Windows 10. A single touch display screen allows switching between house computer and any personal laptop for display to projector and house sound system. Media console accepts HDMI, USB-C, VGA and display port connections. USB input for flash drive located on work surface. Includes two lavaliere microphones, one hand held microphone, slide advancer and confidence monitor (upon request). | $300 |
| Projection Package: Projector, Screen, Sound System - available in Stadium, Longhorn, Bevo, Mustang, Tower and Lone Star Rooms. One microphone included in Stadium and Bevo Rooms. | $200 |
| Projection Package for Balcones Room: Media Console with built in computer 2 Projectors, 2 Screens, Sound System with 2 microphones. | $250 |
| Laptop Rental: 15" Dell running Windows 10 with Office 18 | $200 |
| Projection Package with Laptop Rental: Projector, Screen, Sound System, Dell running Windows 10 with Office 18. Available in Stadium, Longhorn, Bevo, Mustang, Tower and Lone Star Rooms | $300 |
Audio Options
| Panel Presentation Package: 8 microphones with auto-mixing console plus audio feed to computer for streaming or recording (additional microphones available). | $500 |
| Microphone: Wireless, Lavaliere, Panel (available in auditoriums, Balcones, Stadium and Bevo Rooms). | $60 |
| Audio Feed: Powered tech table to include hardware device connecting room audio system (presentation sound and microphones) into your personal laptop. (Required when using your own camera) | $150 |
| Audio Recording: Digital audio recording of program. Separate file for each speaker ,with breaks edited. Files delivered in UTBox within one week | $500 |
| Audio Editing | $75 hr |
| Atrium Sound System: microphone for house PA | $60 |
| Portable Sound System : Large format professional mixing console, speakers and 2 microphones for use with panels, film viewings and musical performances. | $225 |
| Polycom Phone | $85 |
Video Options
| Video Data Switcher: Powered tech table to include hardware device to switch between program, video camera and audio sources into your own laptop during presentation. (Required when using your own camera) | $250 |
| Canon XA40 Video Camera: Highly versatile professional camcorder with 20X zoom. Includes one hour run through with AV technician prior to event. | $550 |
| Dedicated Camera Operator/ video switcher: includes Canon XA40 and data switcher rental (8 hours) | $1,200 |
| Meeting Owl Pro: AI Powered auto tracking 360 degree camera, microphone system and speaker combo. Includes audio feed to client's device. Used for meetings or broadcast. Includes one hour run through with AV technician prior to event. Available in all rooms except Big Tex and Li'l Tex. Perfect for presenters and boardroom style meetings. | $400 |
| Logitech External Webcam: Used with your own computer. Includes one hour run through with AV technician prior to event. | $300 |
| Video Editing | $75 hr |
Program Overflow Options
| Video, Audio and Program Overflow from Big Tex to Li'l Tex: Includes a stationary shot of presenter, picture in picture with audio. (half day) | $400 |
| Dedicated Camera Tech: in room following and capturing presenter. | $75 hr |
| Audio/Program Only Feed: Program and audio feed only from Big Tex to Li'l Tex. | $200 |
| In-House Audio and Program Feed to Atrium: Rolling 48 inch HD Display | $200 |
Other Options
| HD Monitor: For vendor exhibits or personalized signage - 36" | $100 |
| HD Monitor with Rolling Stand: For vendor exhibits or personalized signage - 48" | $150 |
| Document Camera | $100 |
| Wired Internet Access | $50 |
| Supplemental Power: individual desk mounted power and usb charging strips, power for registration and vendor tables available. (ask coordinator for prices) | |
| Poster Display Options: | |
| Flip Chart Easel (surface 28"w x 36" tall. Total available 30) | $20 |
| Poster Stand (8ft tall x 7ft, 10ft, or 13ft long. Total available length 26ft long) | $100 |
| Exhibit Table: 60' x 30' table with two chairs and power outlet. Add drape for $7 | $30 |