Commons onsite Audio Visual Team offers a complete line of products and services to help make your meeting or event the most successful one yet! From fully integrated presentation systems to upgraded adjustable LED lighting, Commons can make each event memorable for all attendees. Complimentary wifi is available throughout the facility. Whether you are planning to meet in person or host a hybrid event, Commons Conference Center is able to assist with streaming and audio visual services. Support and services offered include:
- Facilitate scheduling Zoom/Teams sessions and breakout rooms for the event
- Organize virtual rehearsal with presenters
- Assisting presenters with presentation and AV issues during event
- On-demand recordings
Pricing
| Media Console in Auditoriums: Height adjustable media desk with built in computer and monitor, running Windows 10. Touch display screen to switch between house computer and personal device to display to projector and house sound system. HDMI, USB-C, VGA and display port connections as well as USB input for flash drive. Includes two lavaliere microphones, one podium microphone, slide advancer and confidence monitor (upon request). | $300 |
| Projection Package: Projector, screen, sound system available in Stadium, Longhorn, Bevo, Mustang, Tower and Lone Star Rooms. Two microphones included in Stadium and Bevo. | $200 |
| Media Console in Balcones Room: Height adjustable media desk with built in computer and monitor, running Windows 10. Touch display screen to switch between house computer and personal device to display to projector and house sound system. HDMI, USB-C, VGA and display port connections as well as USB input for flash drive. Includes one lavaliere microphone, one handheld microphone and slide advancer. | $250 |
| Laptop Rental: 15" Dell running Windows 10 with Office 18. | $200 |
| Projection Package with Laptop: Projector, screen, sound system and Dell laptop running Windows 10 with Office 18. Two microphones included in Stadium and Bevo. | $300 |
| Projection Package for Atrium: Projector with large format fast fold screen, portable sound system and two microphones. | $450 |
Audio Options
| Panel Presentation Package: 8 microphones with auto-mixing console plus audio feed to computer for streaming or recording (additional microphones available). | $500 |
| Microphone: Wireless, lavaliere or panel microphone. Available in auditoriums, Balcones, Stadium and Bevo Rooms. | $60 |
| Microphone, Catch Box "Throw Mic": Wireless Q&A microphone in throwable soft cube | $70 |
| Audio Feed: Powered tech table including hardware device connecting room audio system (presentation and microphones) into your personal laptop. (Required when using your own camera) | $150 |
| Audio Recording: Digital audio recording of program. Separate file for each speaker ,with breaks edited. Files delivered in UTBox within one week | $500 |
| Audio Editing: Additional audio editing. | $75 hr |
| Atrium Sound System: microphone for house PA. | $60 |
| Portable Sound System : Large format professional mixing console, speakers and two microphones for use with panels, film viewings and musical performances. | $225 |
Video Options
| Video Data Switcher: Powered tech table including hardware device to switch between program, video camera and audio sources into your own laptop during presentation. (Required when using your own camera) | $250 |
| Stationary Camera - Canon XA40 Video Camera: Highly versatile professional camcorder with 20X zoom. Includes data switcher and one hour run through with AV technician prior to event. | $550 |
| Dedicated Camera Operator: Dedicated camera operator. Includes Canon XA40 camera, audio feed and video/data switcher rental, up to eight hours. Includes one hour run through with AV technician prior to event. | $1,200 |
| Multi-Camera Video Production: Dedicated AV tech switching between multiple camera angels and presentation feed in real time, creating high-quality streams and recordings for social media platforms and presentations. Split screen and picture-in-picture broadcasts available. Includes 2 Canon XA40 video cameras, audio feed, video/data switcher and live production, up to 8 hours. Includes one hour run through with AV tech prior to event. | $1,600 |
| Meeting Owl Pro Camera: AI Powered auto tracking 360 degree camera, microphone system and speaker combo. Includes audio feed to client's device. Used for meetings or broadcast. Includes one hour run through with AV technician prior to event. Perfect for presenters and boardroom style meetings. | $450 |
| Two Meeting Owl Pro Cameras Package: Two Meeting Owl Cameras working together for extended audio and video coverage for larger meetings. | $600 |
| Logitech External Webcam: 4K webcam used with your own computer. | $300 |
| Video Editing | $75 hr |
Program Overflow Options
| In-House Audio and Program Feed to Atrium: Rolling 48" HD video display of presentation and audio from meeting room | 200 |
| Auditorium Overflow Audio Feed: Audio and program overflow from Big Tex to Lil Tex. Half day rate available | $300 |
| Auditorium Overflow Video and Audio Feed: Video, audio and program overflow from Big Tex to Lil Tex. Includes stationary camera, picture in picture with audio. Half day rate available | $600 |
| Dedicated Camera Tech: in room following and capturing presenter. | $75 hr |
Other Options
| 75" HD Monitor with Rolling Stand: For vendor exhibits or personalized signage | $250 |
| 50" HD Monitor with Rolling Stand: For vendor exhibits or personalized signage | $175 |
| 36" HD Monitor: For vendor exhibits or personalized signage | $100 |
| Document Camera: Real-time image capture device for displaying an object to a large audience | $100 |
| Wired Internet Access: Dedicated line. Must be ordered at least a week prior to event. | $50 |
| Supplemental Power: Individual desk mounted power and usb charging strips for registration and vendor tables available. (ask coordinator for prices) | |
| Poster Display Options: | |
| Flip Chart Easel (surface 28"w x 36" tall. Total available 30) | $20 |
| Poster Stand (8ft tall x 7ft, 10ft, or 13ft long. Total available length 26ft long) | $100 |
| Exhibit Table: 60' x 30' table with two chairs and power outlet. Add drape for $7 | $30 |